home „ 2. Tohoku University Cooperative Laboratory Study Program (COLABS)

2. Tohoku University Cooperative Laboratory Study Program (COLABS) 2014-2015

Student mobility One semester abroad No delay in graduation Credit transfer

Applications for 2014 Fall Enrollment will be accepted at the Online Application site by March 10, 2014.

Opening Ceremony

Opening Ceremony 2013-2014

‡T.INTRODUCTION

The main purpose of the Cooperative Laboratory Study Program (COLABS) is to offer an opportunity for international students from all partner universities throughout the world to take scientific research training in the assigned research laboratory as well as to get basic education courses taught in English at Tohoku University in order to increase their abilities to expand their activity into new science fields, without having to attain the Japanese language proficiency that would be necessary to take the same courses in Japanese. Then, a rather broad set of thematic fields has been chosen to let international students study in new, interdisciplinary, scientific fields in the future. The COLABS program is graduate-level and research-oriented with its center on the course of Individual Research Training in Lab (IRTLab) at Tohoku University. It is to be desired that student exchange will be arranged on the basis of collaborations between scientists in the partner and Tohoku universities, who will make sure students get to the right places in the Tohoku University. These processes will make academic collaboration between the partner and Tohoku universities closer and stronger. Though the short-term exchange international students are not degree candidates at Tohoku University, through the IRTLab course a similar experience is offered by special arrangements. The COLABS program also offers courses on Japanese language, culture, and society aimed at promotion of understanding of Japanfs language and social customs, which are taught in English. Cultural and intellectual exchange with Japanese students is an integral part of the program. This will be accomplished through class work as well as participation in the various activities of research groups. These education processes will contribute to develop human resources for the global society. Depending on your home university's grading requirements, you may also be able to have the successful results obtained at Tohoku University credited towards your degree back home. The duration of each student exchange shall be one semester or one year.

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‡U.CURRICULUM PLAN

Each semester consists of 15 weeks of class work. Two credits are given for most of the lecture courses that meet once a week for 90 minutes. The Japanese language classes meet four times a week and 4 credits are given for 60 classes.@@Accompanied by the above credits of Tohoku University, we will provide information regarding the studentsf academic performance of course works. The home university is responsible for the award of credits of the home university, based on the work undertaken and evaluated by the Tohoku University. For further information on credit transfer, please see gIII. STUDENT'S STATUS AND CREDIT TRANSFERh. Participation in the research group activities counts as 12-30 ECTS (European Credit Transfer System) equivalent for the IRTLab course each semester, which is only one required course. According to the ECTS-compliant School hours table for IRTLab, which is provided to facilitate credit transfer between Tohoku University and partner institutions, ECTS equivalent will be awarded based on "Total School hours", after successful performance as determined by the committee in charge, although the students are not required to complete a thesis. A certificate of completion of advanced short-term exchange program (COLABS) will be awarded to the students who earn 30 ECTS Equivalent or more in each semester including the ECTS Equivalent of IRTLab. More detailed information on the requirements of completion of the program is available here. For further information on IRTLab, please see g3. Course Description of Individual Research Training in Labh.

1. Academic Calendar

Fall SemesteriOct. 2014 - Mar. 2015j

Opening Ceremony

Sept. 30, 2014

Orientation

Sept. 30, 2014

Class begins

Oct. 1

Winter Vacation

Dec. 25, 2014 - Jan. 4, 2015

Class ends

Jan. 26, 2015

Supplementary Class Period

Jan. 27 - Feb. 9

Self-Education Period

Feb. 10 - Apr. 3

Closing Ceremony

Feb. 13
Spring Semester (Apr. 2015 - Sept. 2015)

Orientation (for Students Participating only in the Spring Semester)

Apr. 6, 2015

Class begins

Apr. 6

University Foundation Memorial Day

June 22

Class ends

July 31

Supplementary Class Period

Aug. 3 - Aug. 6

Self-Education Period

Aug. 10 - Aug. 31

Closing Ceremony

Aug. 7
(Final examinations are usually held on the last day of each course.)
National Holidays (Oct. 2014 - Sept. 2015)

Health-Sports Day

Oct. 13, 2014

Culture Day

Nov. 3

Labor Thanksgiving Day

Nov. 23

Substitute Holiday

Nov. 24

The Emperorfs Birthday

Dec. 23

New Yearfs Day

Jan. 1, 2015

Coming-of-Age Day

Jan. 12

National Foundation Memorial Day

Feb. 11

Vernal Equinox Day

Mar. 21

Showa Day

Apr. 29

Constitution Day

May 3

Greenery Day

May 4

Childrenfs Day

May 5

Substitute Holiday

May 6

Oceanfs Day

July 20

Respect-for-the-Aged Day

Sept. 21

National Holiday

Sept. 22

Autumnal Equinox Day

Sept. 23
(Academic Calendar is subject to change without notice.)
Academic Calendar 2013-2014 (Oct. 2013-Sept. 2014) is available here.

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2. Courses Offered in Academic Year 2009-2010

In the Tohoku University COLABS program, the core course, which is only one required course, and elective courses are offered in English. Students interested in taking elective courses should discuss necessary courses with their academic advisors of their home institutions and should take care to make sure of the content completed by students and of the course schedule etc. COLABS students are required to take the course of Individual Research Training in Lab. Some elective courses may not be opened during your term (semester) of study here. Detailed information of courses will be obtained from Tohoku University. If you want to take elective courses, please contact us through your Exchange Program Coordinator in advance. A few courses may not be opened in case students taking lectures are very few.

CORE COURSE iRequiredj

EIndividual Research Training in Lab (12-30 ECTS equivalent)
Participation in the research group activities counts as 12-30 ECTS (European Credit Transfer System) equivalent for the IRTLab course each semester. According to the ECTS-compliant School hours table for IRTLab, ECTS equivalents will be awarded based on "Total School hours", after successful performance as determined by the committee in charge, although the students are not required to complete a thesis. IRTLab offers four categories to students who participate in semester-based (short-term) exchange study programs, each of which has different "Total School hours." Students are required, after consulting with their academic advisers, to submit abstracts and reports concerning the results of their IRTLab before the prescribed deadlines, and to present orally the results of their IRTLab near the end of the program. In order to obtain the maximum outcome in the Individual Research Training in Lab course, students should discuss their results with their academic advisor and get the feedback. For further information, please see "3. Course Description of Individual Research Training in Lab".

ELECTIVE COURSES

ECourses of International Graduate Program for Advanced Science (IGPAS) in the Graduate School of Science
IGPAS offers graduate-level classes in English, and the classes are open to COLABS students. Please note that the availability of the classes may vary by semesters and departments.

ECourses in English of Master course program in the Graduate School of Engineering, of Information Sciences, of Environmental Studies and so on
There is information on the Master course program in the HP of each Graduate School ; For example, Graduate School of Engineering. Though the International Doctoral Program is provided for doctoral students, COLABS students may take the classes in that program. There is information on the International Doctoral Program here.

ECourses in the Junior Year Program in English (JYPE): undergraduate program
Courses of JYPE are undergraduate level, but "Elementary Particle Physicsh, gSolid State Spectroscopyh and gQuantum Field Theoryh and gIndividual Research Training coursesh are advanced courses. Students can take courses on Japanese language, culture, and society aimed at promoting understanding of Japan's language and social customs. Cultural and intellectual exchange with Japanese students is an integral part of the program. There is information on the JYPE Program here. (All courses are given in English)

3. Course Description of Individual Research 
Training in Lab

Individual Research Training in Lab at Tohoku University (IRTLab, only one required course)
For short-term exchange international students only.

Course categories:
The IRTLab course for short-term exchange program at Tohoku University offers four categories for students who participate in semester-based (short-term) exchange study programs, as shown in the school hours (Workload) table below. Though short-term international exchange students are not degree candidates at Tohoku University, a similar experience is offered by special arrangement. As mentioned above, students are required to submit abstracts concerning the results of their IRTLab in each semester and reports (papers) on their research at the end of exchange term, and to orally present the results of their IRTLab near the end of the exchange term. While "IRTLab 4" requires full School hours (750 hours per semester or 50 hours per week) for 30 ECTS Equivalents, students who register for category 1, 2, or 3 ("IRTLab 1", "IRTLab 2" or "IRTLab 3") must take other courses offered either in English or Japanese for 30 ECTS Equivalents. A certificate of completion of COLABS will be awarded to the students who earn 30 ECTS Equivalent or more in each semester including the ECTS Equivalent of IRTLab. More detailed information on the requirements of completion of the program is available here.@Information on courses taught in English will be made available at the beginning of the semester. Many IRTLab supervisors may require registration in "category 4" for students to achieve satisfactory outcomes from their laboratory experiences. Students are thus required to consult with their supervisors prior to course registration, and to discuss their requirements for IRTLab and their needs for courses other than IRTLab.
COLABS students are strongly advised to take "IRTLab 4" (category 4) or "IRTLab 3" (category 3).

2-3TABLE

Note: Numbers for school hours indicate workload (hours) per semester, 15 weeks. Implementation Hours for IRTLab 1 to 4 will be 2.0, 3.2, 4.0 and 5.6 hours per day on the average for each category. The ECTS-compliant school hours table (Workload table) is provided to facilitate credit transfer between partner institutions and Tohoku University. ECTS equivalents will be awarded based on the "Total School Hours" above, after successful performance as determined by the committee in charge. However, students are not required to complete a thesis. The above School Hours are estimates that depend on discipline, school/department, and laboratory.

The following particulars will be required concerning the IRTLab course.

  • Abstract for the presentation of the IRTLab course (A4 one page)
  • Oral presentation of results of the IRTLab course
  • Summarizing research paper for the IRTLab course (A4 30-40 pages) and abstract of the research paper (A4 one page)

 

Description of the School hours for IRTLab

1. Implementation Hours

Implementation hours are spent by students working with the support of the research groups (laboratories) to which they are assigned, to do the individual research on current topics closely related to their majors, as a part of a Master/Doctor thesis. During implementation hours, students conduct experiments, calculations, theorizations and related activities, and are expected to acquire basic research-related knowledge and techniques for doing real research. To achieve IRTLab course goals and objectives, which emphasize fundamental and high-quality research experiences, the implementation hours are set at 150-420 hours/semester in the four categories, more than 50% of the total School hours.

2. Participation Hours in laboratory activities: oral presentations, seminars, meetings, tutorials, independent studies, others

Students are assigned to laboratories with consent of the faculty member in charge, and will be encouraged to participate in various activities of the laboratory. During the participation hours in laboratory activities, students are expected to prepare for a few oral presentations, which will be required as compulsory activities. In the oral presentations, students are expected to show their understanding of basic theories in their major, to come up with solid research proposals, to analyze experimental results, and then to combine ideas and laboratory research results into creative and academically self-consistent works.@ Students are required to participate in a seminar, which is an important part of laboratory activities, usually once a week for 90-120 minutes. Active participation and good preparation are needed to acquire comprehensive knowledge and to develop the ability to think analytically and critically. Meeting with academic advisors is one of the most important aspects of the laboratory activities. Students can ask various questions, discuss with their advisors and receive suggestions, concerning their research projects. Sometimes, students may be given assignments by their supervisors, which will greatly enhance their research projects. Each student is supported by a tutor in the laboratory, who guides him/her greatly in research and daily life. Tutorials conducted as laboratory activities are opportunities for discussions and group work with the tutors and other laboratory members, during which senior students often instruct juniors. Students are encouraged to discuss the results of their research with labmates to receive feedback, while doing the same concerning the work done by others. Through tutorials, students are motivated and learn from each other, to be competent and responsible members of the laboratory. The independent study for laboratory activities includes completing assignments, reading relevant papers, analyzing research data and preparing to submit papers on research to the supervisor at the end of exchange term. Other laboratory activities allow students to interact intellectually and culturally with other students and professors, and to acquire intercultural understanding. This allows students to form life-long friendships and future close relations. The allotment of these participation Hours in laboratory activities depends on the assigned laboratory, discipline, school and/or department. Detailed information on the laboratory schedule will be provided from the professor of Tohoku University.

4. Related Graduate Schools and Research Activities for IRTLab

Students will be formally registered in

as special research students. Students will take the courses of Individual Research Training in the assigned laboratory. The research group (laboratory) becomes their home base in their university life. Students do research on current topics centered on their major (as a part of their Master/Doctoral Thesis) with the support of Professors and research groups. Students participate in various laboratory (research) activities.

‡V.STUDENT'S STATUS AND CREDIT TRANSFER

Students in this program will be registered in the graduate division of Schools of Science, of Engineering, of Information Sciences, of Life Sciences, of Environmental Studies, of Biomedical Engineering and of Agricultural Science as special research students. They are exempt from any application, admission, and tuition fees at Tohoku University. On the basis of their receiving treatment equal to students belonging to Tohoku University, they are subject to all rules and regulations of Tohoku University. As exchange students, students are entitled to the same facilities offered to regular students of the Tohoku University. We will provide information regarding the students' academic performance of course works completed by students during their term of study there. The home university shall be responsible for the award of credits based on the work undertaken and evaluated by the host university in accordance with the student exchange agreement. The study period abroad and credits obtained will be mentioned separately on the Diploma Supplement, or similar document issued by the home university. The course credits will be certified by the respective Faculties. Students interested in pursuing transfer credit should discuss this with their academic advisor of their home institution. Academic advice and guidance for daily life will be provided by the Global Learning Center.

‡W.ELIGIBILITY FOR APPLICATION

The duration of each student exchange shall be one semester or one year. To be considered as a COLABS student at Tohoku University, you must:

  • be a graduate student at your home university, which must have a formal student exchange agreement with Tohoku University, after completing the exchange program.
  • remain registered as a full-time degree student at your home university
  • be continuing towards the degree of your home institution.
  • have a good grade average.

‡X.HOW TO APPLY

How do I apply to be an exchange student at Tohoku University?

If you are studying at the partner university, which must have a formal student exchange agreement with Tohoku University, you can contact your Exchange Program Coordinator for information about applying to Tohoku University COLABS as an exchange student. The Coordinator will be able to give you information about the selection criteria and will be available to assist you through the application and selection processes. The selection process shall consist of stringent evaluation of the studentfs previous academic record, motivation, and overall potential to succeed in an international academic environment.

Your application must be submitted through the Exchange Program Coordinator at your home institution. You cannot apply directly to Tohoku University.

For further information on on-line application, see https://cefix.insc.tohoku.ac.jp/.

Closing dates for applications

Applications must be received by:
@10 March (for one semester from October to March, or one year)
@10 December (for one semester from April to September)

The application form and materials to be attached

Tohoku University Cooperative Laboratory Study Program (COLABS) applicants

  • 1. The application for Tohoku University Cooperative Laboratory Study Program (COLABS)
  • 2. Letter of recommendation from home university, which includes a statement that the applicant is in good health.
  • 3. Certificate of enrollment at home university
  • 4. Academic transcript at home university
  • 5. Certificate of Health (pdf)
  • 6. Statement of purpose including research plan of "Individual Research Training in Lab (IRTLab)"(one page)
  • 7. Four photographs printed on photo paper (4cm by 3cm)
  • 8. Photocopy of passport identification page (page with the applicant's photo and name)
  • 9. Application for Certificate of Eligibility(pdf)
  • 10. Student Exchange Support Program (Scholarship for Short-term Study in Japan) Application Form for Japan Student Services Organization (JASSO) scholarship (pdf): required only for those applying for the scholarship. It doesn't necessarily mean the scholarship will be granted.
    Please download from here.

If you do not have a copy of Acrobat Reader, you can download a free copy from Adobe.

We can not review your application if it is incomplete to be read. Please note: Submitting application materials alone DOES NOT guarantee your admittance. Every application goes through a screening process in the COLABS program committee in charge.

Also your COLABS Student Exchange application must be accompanied by an official letter of nomination from your home institution.

Notification of decision

We will inform the Exchange Program Coordinator at your home institution of the final admission decision by the end of June for Fall semester or by the end of January for Spring semester.

Where to send your application

Send your application to:

Student Exchange Division
International Affairs Department
Tohoku University
41 Kawauchi, Aoba-ku, Sendai 980-8576, JAPAN

Phone: +81-22-795-3745
Fax: +81-22-795-7826
E-mail: studyab@bureau.tohoku.ac.jp

Please make sure to submit the application material in full.

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‡Y.FINANCIAL AID

Since the COLABS program is based on the formal student exchange agreement with Tohoku University, exchange students are eligible for a waiver of tuition fees.

Although students themselves should basically bear the cost of living, they are eligible to apply for the following scholarship, which is provided by the Japanese Government through Japan Student Services Organization (JASSO). You can find the Application Form for JASSO scholarship in gV. HOW TO APPLYh.

JASSO International Student Scholarship for Short-term Study in Japan provides an allowance of 80,000/month for 6 or 12 months. The number of the JASSO Scholarship grantees is limited. Not all students admitted into this exchange program can receive the scholarship.

‡Z.PROFILE OF TOHOKU UNIVERSITY

Tohoku University was established in Sendai in 1907 as Tohoku Imperial University by consolidating an agricultural college and a science college. It is the third oldest former Imperial University after Tokyo and Kyoto.
Tohoku University is well known for its open and progressive policies. It was the first University to admit women, and also pioneered in opening a university by offering public lectures. Already in 1911, Tohoku University graduated its first foreign students, thus becoming the Japanese university with the longest history of foreign graduates. All of these were epoch-making events in the history of Japanese higher education. The gSpirit of Open Doorsh remains alive within the tradition of Tohoku University. Along with this spirit, the University has placed a high value on the gSpirit of Search for Truthh and emphasized original and creative research. Thus, Tohoku University is known for its strong orientation toward academic research. In the years following its establishment, Tohoku University has grown into an institution that includes the fields of medicine, science, and engineering among others. Currently the University has ten undergraduate and fifteen graduate schools, and five research institutes. The current student body consists of over 18,000 students, including roughly 1,500 international students from 78 countries. The university is staffed with about 6,000 employees, including about 850 full professors.

You can find the partner information of Tohoku University here, and please see here.

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‡[.ADDITIONAL INFORMATION

1. Visa

Students need to obtain 'College Student' visa with a valid passport.
The following documents are needed to receive a 'College Student' visa.

  • Copy of certificate of admission from the faculty/graduate school.
  • Certificate of Eligibility, which is needed for visa procedures in home country. The application for Certificate of Eligibility should be attached to the application for Tohoku University Cooperative Laboratory Study Program (COLABS), in accordance with gV. HOW TO APPLYh. As for the Certificate of Eligibility, Tohoku University Student Exchange Division arranges and sends it to the home university. Generally, it takes more than two months to issue the certificate at the Sendai Immigration Office. Students are required to make visa procedures as soon as receipt of the certificate.

2. Housing and Cost of Living

Tohoku University International House and University House Sanjo are available for the stay at reasonable rates (typically 25,000/month, including utilities). The cost of living in Sendai is typically 80,000/month.
We will apply for a room at the dormitories; Tohoku University International House and University House Sanjo on your behalf.
- University House Sanjo
- Tohoku University International House
*Every applicant CANNOT choose the dorm. Room assignments will be made according to available space. Requirements from students' halls of residence regarding payment of deposits and other mandatory costs for accommodation etc. must be completed, and are the personal responsibility of the students concerned.

room

University House Sanjo

Single Room in the University House Sanjo

3. Health Insurance

1) National Health Insurance:
The National Health Insurance Act requires all foreigners who are going to stay (or may possibly stay) in Japan for more than one year to join the National Health Insurance program. Accordingly, all the participants have to join this program while staying in Japan. The amount that the students were asked to contribute in 2013 was approx. 1,800/month. By having the insurance, students are asked to pay 30 % of the total amount when they receive medical treatment.
2) Personal Liability Insurance for Students:
This insurance is designed to cover a liability for bodily injury and/or property damage caused by the insured students to a third party in daily life (including school life) in Japan. Limit of liability is 100,000,000. Note that the insurance does not cover the liability arising from car and motorcycle (including motor bike) accidents. The yearly premium for the insurance is 2,100. Students are strongly recommended to apply for the insurance.
3) Personal Accident Insurance (School Accident Insurance):
This group insurance program is intended to compensate students for physical damage that they may happen to suffer during their regular school work, including lectures, physical education, laboratory and/or field work. Students who have acquired this insurance will receive payment in accordance with the degree of injury. The yearly premium for the insurance is 1,000. In order to do research in the laboratory, you must have this insurance.

4. About the City of Sendai

Sendai, the largest city in the Tohoku Region with about one million inhabitants, is located about 350 km to the northeast of Tokyo. It can be reached in two hours from Tokyo by Shinkansen Superexpress, gthe Bullet Train.h It is an important economic and cultural center in northern Japan with many universities, government agencies, and corporate branch headquarters. Sendai, often called the gCity of Treesh, is a city known for its pleasant streets lined with many trees, and it is also regarded as an gacademic cityh with its center on Tohoku University. Because of its northern environment, the summers are cool and the winters are moderately cold. The City is bordered by mountains to the west and the Pacific Ocean to the east. It has many historic and scenic sites surrounded by unspoiled nature. Sendai is regarded as one of the most pleasant Japanese cities to live in.

5. Locations of Tohoku University Campuses

map

Click to enlarge this map

6. Access to Sendai

Access

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